The user fills in the required attributes of the document (its metadata). Completed metadata determines the location of the document in the system. This makes the document easy to find.

There is always just one main version of a document. The system stores each revision of the document (i.e., each change of the document version). This gives you a history of changes.

A document can be searched based on its metadata, its title, document number, assigned label, short note (tag) or other specified criteria.

The system contains visual and directory structures over documents. Primary are the view structures, into which documents are classified according to metadata (for example, according to clients, etc.). The user can also have his own directory structure.

In the directory or in the node of the view structure, the files (their versions) are displayed in a table with default defined columns (for example, name, format, attribute X,). Users can customize the display of the columns to suit their needs.

Documents can be moved (drag and drop) in the structure or saved to other external repositories. Documents can be imported directly from MS Outlook, and it is also possible to send the marked document by e-mail.

Documents are accessed according to defined user roles and user group permissions. This results in a differentiated display according to permissions (management, project managers, team members) and according to different levels (reading, writing).

The administration application is used by authorized persons – system administrators. Administrators can use the application to manage, for example, document types, view

SynDOC supports various documentation formats that the administrator can expand as desired. For each document of a known format, the system automatically creates previews that make work easier and clearer.

It is also possible to work with the OCR tool, which internally converts the document into text form and enables full-text search in the text content.

It is possible to pre-prepare templates for frequently processed documents, which will be automatically completed with data, based on metadata (in MS Word, MS Excel, HTML). Templates can contain dynamic fields to be filled in by the user.

Workflow allows you to monitor deadlines, delegate work, approve or set further steps. It is possible to display all documents for which a certain deadline for some processing task has already expired. Documents can be signed electronically.