OUR DOCUMENT MANAGEMENT SYSTEM IS CALLED - SYNDOC

THE CORE OF THE SYSTEM REPRESENTS THE BASIC REQUIRED FUNCTIONALITY FOR ANY COMPANY ON THE DOCUMENTATION SYSTEM

Uses:

  • creating, modifying, organizing, searching and storing documents and their versions for the purposes of basic administrative, business and design activities in the organization

OVER IT, WE BUILD ANY OTHER TAILOR-MADE FUNCTIONALITIES FOR CUSTOMERS.

Some examples are:

  • the Geoarchiv application. This is a complete archive of company documents on a map base, including tools for working with them.
  • the Likvidační Agenda application. This is an intranet application for claims settlement. It has integrated SynDOC for working with documents.

Metadaty řízené umístění dokumentu
Metadata-controlled document
placement

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The user fills in the required attributes of the document (its metadata). Completed metadata determines the location of the document in the system. This makes the document easy to find.

Správa verzí dokumentu a sledování historie
Document version management
and history

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There is always just one main version of a document. The system stores each revision of the document (i.e., each change of the document version). This gives you a history of changes.

Rychlé hledání – jak vyhledávat dokumenty
Quick search – how to search
for documents

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A document can be searched based on its metadata, its title, document number, assigned label, short note (tag) or other specified criteria.

Flexibilita a automatizace v umístění dokumentů
FLEXIBILITY AND AUTOMATION
IN DOCUMENT LOCATION

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The system contains visual and directory structures over documents. Primary are the view structures, into which documents are classified according to metadata (for example, according to clients, etc.). The user can also have his own directory structure.

Uživatelský komfort v zobrazení dokumentů
USER CONVENIENCE IN
DOCUMENT DISPLAY

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In the directory or in the node of the view structure, the files (their versions) are displayed in a table with default defined columns (for example, name, format, attribute X,). Users can customize the display of the columns to suit their needs.

Uživatelský komfort v práci s dokumenty
USER CONVENIENCE IN WORKING
WITH DOCUMENTS

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Documents can be moved (drag and drop) in the structure or saved to other external repositories. Documents can be imported directly from MS Outlook, and it is also possible to send the marked document by e-mail.

Bezpečnost - přístup k dokumentům
SECURITY – DOCUMENT
ACCESS

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Documents are accessed according to defined user roles and user group permissions. This results in a differentiated display according to permissions (management, project managers, team members) and according to different levels (reading, writing).

Bezpečnost - nastavení uživatelských práv
SECURITY – SETTING USER
PERMISION

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The administration application is used by authorized persons – system administrators. Administrators can use the application to manage, for example, document types, view

Automatické náhledy dokumentů
AUTOMATIC PREVIEW OF
DOCUMENTS

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SynDOC supports various documentation formats that the administrator can expand as desired. For each document of a known format, the system automatically creates previews that make work easier and clearer.

Podpora skenování a OCR
SUPPORT OF SCANNING AND OCR

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It is also possible to work with the OCR tool, which internally converts the document into text form and enables full-text search in the text content.

EXPANDING FEATURES OF THE SYSTEM

The expanding features of the system represent the possible functionality of the SynDOC system, which can be completed as part of further service work, according to a specific customer’s requirements.

Screenshot 2021-06-08 at 10-02-55 Dokument management systém, SynDoc syntea cz
Template creation

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It is possible to pre-prepare templates for frequently processed documents, which will be automatically completed with data, based on metadata (in MS Word, MS Excel, HTML). Templates can contain dynamic fields to be filled in by the user.

Workflow a automatizace procesů
WORKFLOW And process automation

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Workflow allows you to monitor deadlines, delegate work, approve or set further steps. It is possible to display all documents for which a certain deadline for some processing task has already expired. Documents can be signed electronically.

INTEGRATION WITH INTERNAL AND EXTERNAL SYSTEMS – API INTERFACE

SynDOC will thus become the single, clear central repository of all your documentation.

With the help of workflow, you can exchange documents, work on the same documents together, and sign contracts with your business partners.

Workflow will monitor deadlines for you, thus coordinating work with your business partners until the document is approved or electronically signed.